1.      A vote can be taken of the Baroness and/or the Seneschal, and one or more of any of the following officers, the Knight Marshall, the Reeve, the Minister of Arts and Sciences, or the Herald, so long as at least a total of three or more officers are polled and those three or more officers reach a unanimous decision on the vote.  This vote can approve no more than $200 at a time.

1.      At the meeting immediately following such a vote the Populace is to be notified that a vote was taken and the results of the voting.

C.  Event Monies:  Autocrats must submit a budget for approval by the Reeve, the Seneschal, and the Baroness, no later than five months before the event.

D.  Preapproved Committee or Project Money. 

           Committees or Individuals must have a written budget & proposal when requesting funds. The Barony may, however, authorize funds for a committee or individual on an ad hoc basis.  Funds authorized, but not spent by Baronial Curia may be returned to the general Baronial funds.

E.  Officers must have a written budget when requesting funds (other than from the Discretionary fund). Funds authorized, but not spent by Baronial Curia shall returned to the general Baronial funds.

      F.   Financial Support for Baronial Cantons.  Money for Events will be advanced to Baronial Cantons on the conditions that:

                        1.   Repayment is considered a primary event expense.

                        2.   The Canton follows Baronial Event financial policies.

 IV.        Spending Policy

     A.  Minor Purchases, less than $200, can be approved at any Business meeting or via the Three Officer
          Rule.

B. Major purchases (greater than $200) and standing policy on expenditures will be approved by current voting procedure, generally at an annual Curia.  Major purchases and standing expenditures depend on the availability of funds in the Baronial treasury.  Approved standing policy expenditures include:

           Officer Discretionary Fund

           Library Subscriptions

           Event Seed money

C.   Donations.  These include donations to the Kingdom Treasury, specific Kingdom or Society projects, and to other nonprofit organizations outside the SCA.  The subject of donations may be brought up and voted on at any Business Meeting or Curia.

      D.   Royalty Attendance.  Their Royal Majesties, Their Royal Highnesses, and if applicable, their mundane spouses will attend events free of charge.  Site fees will also be waived for reigning royalty from other kingdoms.

 V.         Disbursement of Funds

             A.   Site deposits for Events.  The Seneschal or Autocrat must notify the Reeve when the reservation is made, for what date, to whom to send the check, and for what amount.

            B.   Advances & Reimbursements for Event expenses. 

           All receipts must be presented to the Reeve no later than one week after the Event (at the Event is preferable).

           Advances are given only with Reeve and Autocrat approval. The Reeve retains the right to refuse an advance based on previous delinquent or missing receipts.

           Event staff must have Autocrat approval for expenditures over budget line items. Autocrat must have Baronial approval for expenditures over the approved Event budget.

           Information regarding standard budgets can be obtained from the Seneschal, Reeve, and Baroness.

            C.   Event refunds. 

           Event refunds will be given only if requested before or within 30 days after the Event. 

           If length of stay on site is more than 3 hours, only Feast fee is refundable. 

           Each Event Autocrat will establish and publish in the Event flyer a release time for feast reservations after which time they may be resold.  Guaranteed reservations will be accepted by written request only and ensure that a seat will be held at Feast, and for this no refund will be made.

           D. Advances & Reimbursements for other Approved Expenses

           All receipts must be presented to the Reeve no later than one month after the purchase has been made.

           Advances are given only with Reeve and Seneschal approval. The Reeve retains the right to refuse an advance based on previous delinquent or missing receipts.

          E.   Office expenses. 

           An Officer Discretionary Fund which automatically replenishes itself as of Curia has been established from which Baronial officers may draw without requiring Baronial Approval. 

           The current amount set aside for this fund is One Hundred and Fifty dollars ($150), from which the current maximum withdrawal by an individual office is Twenty-five dollars ($25). 

           Offices currently able to draw funds from petty cash are the Baroness, Seneschal, Knight Marshall, Minister of Arts and Science, Reeve, Consul, Gold Key, Provost, Dance, Pastimes with Goode Company, Scrollery, Page School/Minister of Children, Hospitaler, Herald, Constable.

F.   Baronial Newsletter disbursements.  Baronial Newsletter disbursements are made as needed based on a Monthly Financial Report from the Chronicler.

VI.        Reporting